Executive Secretary

Overview

Summary of Responsibilities:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

Personally greeting all internal/external guests, offering support and directing inquiries
Consistently offer professional, friendly and engaging service
Administer the day-to-day operation of the Executive Office
Prioritize all telephone calls, in-person visitors and schedule appointments
Maintain a confidential filing system for correspondence, policies, standards, regulations and various matters related to the General Manager’s office
Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
Complete and circulate meeting minutes as required
Assist departmental leaders in completing special projects as required
Follow departmental policies and procedures
Follow all safety policies
Other duties as assigned

Qualifications:

Previous experience in an administrative role required
Computer literate in Microsoft Window applications required
Must be able to type 25 words per minute
University/College degree in a related discipline an asset
Previous hotel experience preferred
Excellent communication and organizational skills
Strong interpersonal and problem-solving abilities
Highly responsible & reliable
Ability to work cohesively as part of a team
Ability to focus attention on guest needs, remaining calm and courteous at all times

Visa Requirements: Please note that you must be eligible to live and work in Dubai. We will assist successful applicants with the visa process and provide flights and accommodation.